SARISSA – Assistant Invoice Dispatch Clerk

True North Africa is hiring a SARISSA – Assistant Invoice Dispatch Clerk with the following key duties and responsibilities;

Reports To: Head of Credit Control
Location: Kampala, Uganda

Internal Direct Collaborators

Internal:

• Finance Department
• Heads of Departments / Operations
• Interactivity with the Accounting System

External:

• Couriers
• Credit Control Team

Job Purpose & Main Mission

• Live tracking of all customer invoices issued by any department
• Tracking and filing proofs of dispatch for all customer invoices
• Providing statistics on speed of dispatch:
  • Custom invoices – 24 hours
  • Services invoices – 48 hours
• Improving collection before due date
• Sending daily and weekly reminders to operational departments for invoices not received by SARISSA team
• Uploading PODs in SARISSA software, retrieval, and filing hard copies

Responsibilities

• Remind COMs & HODs every two (2) days on invoices not dispatched to the Finance Department
• Ensure all invoices and dispatch notes are stamped before dispatch to clients via couriers
• Accurately and timely upload invoices onto dispatch notes before delivery to courier
• Ensure prompt return of PODs by courier and immediate transmission into the system
• Ensure transmission of POD invoices dispatched via email to clients by credit controllers & operations
• Generate invoice tracking reports every Monday, Wednesday, and Friday to respective departments
• Transmit DN to all messengers and ensure daily invoice reconciliation with courier on pending dispatch notes
• Track and update messengers (overseas and international)
• Follow up PODs from all messengers and file hard copies
• Support all departments on POD and invoice retrieval from archives
• Perform any other duties as assigned by the supervisor

In Case of Vacation

• Invoice Dispatch Team
• Credit Control Team

Targets and Goals

• No piling of invoices on desk without processing
• Adherence to all procedures
• Meeting all required deadlines for invoice dispatch

Person Specification

Personal Qualities Required:

• Organized
• Self-starter
• Problem solver
• Strong administrative and follow-up skills
• Ability to work to targets
• Good communication skills
• Analytical skills
• Organizational skills
• Customer care skills

Education, Training, Skills & Experience:

• Good knowledge of Microsoft Office, especially Excel
• Good use of email
• Excellent communication skills
• Record keeping skills
• Reconciliation skills

How to Apply

Submit your cover letter and CV to: [email protected]

Subject line: SARISSA Assistant Invoice Dispatch Clerk

Deadline: 24th April 2026

All application documents must be in PDF or MS Word format