Uganda Civil Aviation Authority (UCAA) is hiring a SACCO Administrator responsible for overseeing daily operations, ensuring compliance with regulatory requirements, and supporting the efficient delivery of financial services to members.
Key Duties and Responsibilities:
• Administering UCAA EMCOS
• Managing the SACCO accounting and management computerized System;
• Managing and updating the Membership List
• Recruiting new Members to the SACCO;
• Ensuring interest on Member’s savings is remitted in a timely manner;
• Ensuring that Public Relations Contribution (PURESCO) is deducted from Members annually;
• Ensuring the Dividends are distributed in a timely manner when declared;
• Facilitating the transfer of shares between Members and the SACCO;
• Reconciling Payments that Accrue from Insurance benefits;
• Generating regular financial Reports from the accounting system for Discussion by the BOD and other purposes;
• Facilitating payments to Members applying to quit the SACCO;
• Ensuring that SACCO building rent is paid in time without accumulating arrears;
• Processing public relations and condolences fees for Members who qualify;
• Processing Board of Directors (BOD) and other staff allowances and facilitation to BOD and staff Meetings;
• Processing and managing operational expenses;
• Coordination of internal audits (by Supervisory Committee of the SACCO) and external audits (twice annually)
• Providing response to audit management papers to be discussed and forwarded by BOD to the auditors;
• Preparing management Reports for discussion at general Meetings;
• Compiling executive reports for discussion at SACCO general Meetings;
• Drafting the SACCO annual budget for approval by the general meeting;
• Administering the approved Budget, Office and SACCO assets;
• Organizing the Annual General Meeting (AGM)
• Ensuring all SACCO records are up to date and compliant with relevant regulations/ policies
• Processing monthly checkoff from Members
• Preparing and updating monthly check-off lists by adding newly disbursed Loans and removing completed Loans and keep the member register up to date;
• Adjusting the check off List with Member’s request for either increasing or reducing their monthly savings;
• Submitting the Monthly check off List to UCAA pay and benefits for further processing;
• Management of SACCO accounts
• Analyzing members’ deductions to determine the amounts to be posted to Loan repayment, different savings products and shares;
• Reconciling members’ deductions with the amount received from UCAA;
• Preparing an excel sheet depicting the analyzed members deductions received from UCAA
• Posting the reconciled analyzed amounts in individuals’ accounts;
• Managing all other SACCO accounts in the system
• Loan and savings withdrawal disbursement
• Provide support to members who fail to apply for loan and savings on their own;
• Posting of approved payments into the online system;
• Processing of Tax payments
• Process PAYE for SACCO staff;
• Process property Tax for the SACCO;
• Process operation permit for the SACCO building;
• Process rental Tax for the SACCO building;
• Process NSSF for SACCO Staff;
• Process payment to Uganda Microfinance
• Regulatory Authority for acquiring a License;
• Filling of annual returns
• Coordination with Government Cooperative Offices and other regulatory Bodies
• Filling minutes and Resolutions with the Municipal Cooperative Office;
• Filling Returns with Government Cooperative Regulatory Bodies;
• Coordinating training for nominated Members of the SACCO;
• Filling of Reports
• File annual financial Report with the District Commercial Officer and Ministry of Trade, Industry and Cooperatives;
• File quarterly reports to Bank of Uganda;
• Management of SACCO website and social media channels
• Develop, schedule and publish engaging and relevant content across all SACCO social media platforms and the website
• Regularly monitor the website and social media
• accounts to respond to inquiries and comments promptly
• Publicize SACCO news, events, members success stories, financial literacy tips and SACCO product updates to increase awareness
• Ensure all content shared is compliant with SACCO policies, data protection laws and ethical standards
Qualifications, Skills and Experience:
- Any bachelor’s degree in Business Administration, Business Studies, Commerce, Finance or Accounting background or a related field equivalent qualification and a stage II professional accounting qualification ACCA or CPA.
- Knowledge of SACCO operations, financial management and regulatory frameworks
- Computer skills with ability to use MS Word, MS Excel and MS PowerPoint
- Below 45 years
- Training, Knowledge and experience in financial management software will be an added advantage.
- 3 years’ experience in a similar role would be an added advantage
How to Apply:
Deadline: 16th June 2025
