Records Officer

Job Title: Records Officer
Salary Scale: NLGRB 5
Reports to: Manager Human Resource
Responsible for: Assistant Records Officer
Duty Station: Kampala, Uganda
Deadline: 27th January 2025 at 5:00 PM

Job Purpose:

The Records Officer will provide technical support in the development and implementation of appropriate procedures for the creation, storage, retrieval, archiving, and disposal of the organization’s documents. The position is critical to ensuring efficient and secure management of records, aligning with organizational policies and international records management standards.

Key Duties and Responsibilities:

• Provide technical support and advice on records management in line with organizational policies and records management standards.
• Establish and maintain retention and disposal schedules for records.
• Develop and coordinate staff development programs related to records management.
• Enforce the code of ethics for confidentiality and professional practices in handling records.
• Develop policies and guidelines to ensure a safe and healthy work environment for records handling.
• Lead the transition from paper-based to electronic records management systems.
• Design and develop filing systems, classification schemes, and conduct records surveys.
• Supervise the management of both electronic and paper-based records to preserve the institution’s memory and legacy.

Qualifications:

• An Honours degree in Library and Information Management, Records and Archives Management, or Information Science from a recognized institution.

Competencies:

Technical Skills:

• Expertise in records and information management.
• Proficiency in Information Communication Technology (ICT).
• Strong planning, organizing, and coordinating abilities.
• Ability to ensure accountability in records management practices.

Behavioral Skills:

• Attention to quality and standards.
• Strong communication skills.
• Effective negotiation and mediation abilities.
• High ethical standards and integrity.
• Ability to work well in teams and manage time efficiently.

How to Apply:

1. Online Application: Complete the online job application form on the LGRB website.
   Click here to apply
2. Required Documents: Attach the following documents in one PDF file:
   • A signed application letter
   • Certified academic documents
   • National Identity Card
   • Membership proof to any professional body (if applicable)
3. Address the Application to:
   The Chief Executive Officer
   National Lotteries and Gaming Regulatory Board
   P.O. Box 5446
   Plot 1, Colville Street, Kampala, Uganda

Important Notes:

• One Position Only: Applicants should apply for only one position.
• Disqualification: Any form of canvassing will lead to automatic disqualification.
• Only shortlisted candidates will be contacted.

Deadline for Applications: 27th January 2025 at 5:00 PM.