Office Assistant

GiveDirectly is hiring an Office Assistant  to provide day-to-day administrative and clerical support for the smooth operation of our office. 

Reports to: Office and Procurement Assistant

Key Responsibilities:

• Provide general administrative and clerical support, including mailing, scanning, photocopying, and binding documents.
• Maintain both electronic and physical filing systems of administrative documents for easy retrieval and confidentiality.
• Prepare routine reports and support with data entry tasks when needed.
• Greet visitors and ensure they are properly attended to or directed.
• Support daily office operations and administrative tasks.
• Set up meeting rooms and prepare materials for meetings and presentations.
• Maintain office supplies and equipment, ensuring that stock levels are monitored and replenished as necessary.
• Coordinate office maintenance, cleaning, garbage collection, and repair schedules.
• Assist with organizing and executing staff happy hours, quarterly events, and internal team engagements.
• Run office errands as required.
• Provide support to clients and vendors courteously and professionally.
• Work closely with other team members and departments to ensure smooth office operations.
• Coordinate travel arrangements and prepare itineraries if needed.
• Assist with special projects and ad-hoc tasks as assigned by management.

 Qualifications and Skills:

• Diploma in Business Administration, Secretarial Studies, or Office Management.
• Minimum of 1 year experience in a similar administrative or office support role.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail.
• Ability to multitask and prioritize tasks efficiently.
• Friendly, professional demeanor with excellent interpersonal skills.
• Able to work independently and as part of a team.

Working Conditions:

• Standard office hours (Monday to Friday). This is not a remote office. It is an office based role.
• Occasionally required to support after-hours at events or urgent office matters and field work.
• Fast-paced work environment requiring flexibility and adaptability.

Compensation:

At GiveDirectly, we strive to pay our employees generously and equitably. We use an accredited third-party salary aggregator to ensure that staff’s total compensation package (base compensation + bonus) falls within the 75th percentile of similar roles, at similar organizations. We also have a no-negotiation policy to ensure we are paying staff equitably across roles. The annual gross salary for this role is Ugx. 12,000,000 (monthly gross salary is Ugx. 1,000,000).

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