HR Assistant

Full-time
TOTAL ENERGIES
Description

About the Job:
Q-Sourcing Limited, trading as Q-Sourcing Servtec, is a manpower management solutions firm operating across East Africa in Uganda, Kenya, Tanzania, Rwanda, and South Sudan. On behalf of our client, TOTAL ENERGIES, we are looking for a competent, skilled, and experienced HR Assistant to join the team in Kampala.

Reports To: Human Resource & Administration Director

Key Responsibilities:

  • Update HR reporting tools, including weekly reports, dashboards, and organization charts.
  • Review documents for correct spelling, grammar, and adherence to company format policies; recommend revisions as needed.
  • Answer phones, provide information to callers, take messages, or transfer calls appropriately.
  • Complete forms in accordance with company procedures and policies.
  • Set up and maintain paper and electronic filing systems for records and correspondence.
  • Follow up and update the department’s vacation planning.
  • Arrange conferences, meetings, and travel reservations for department personnel.
  • Compose, type, and distribute meeting notes, routine correspondence, and reports.
  • Greet visitors and callers, handle inquiries, and direct them to the appropriate persons.
  • Manage scheduling, appointments, and event calendars for the HR Manager.
  • Process incoming mail, prepare routine responses, and maintain inventory and supply records.

Talent Development Support:

  • Assist in the launch of communication initiatives and preparation of documents for international assignments.
  • Support the preparation of appointment memos for managers and provide data management and reporting.

Interfaces:

  • Liaise with HRIS for staff data updates.
  • Follow up on visa status for staff on international assignments.
  • Coordinate documentation for various HR processes.

Accountabilities:

  • Ensure smooth running of department activities and provide support to the Human Resources and Administration Director and Talent Developers.

Qualifications and Competencies:

  • Bachelor’s degree in Human Resources or any related field.
  • 3-5 years of relevant experience.
  • High proficiency in Microsoft Office tools, including Excel, Word, and PowerPoint.
  • Strong skills in data analysis and reporting.
  • Excellent communication and interpersonal skills.
  • Knowledge of local labor markets, employment law, and general oil & gas operations.
  • Good organizational and computer skills.

How to Apply:
Interested candidates are encouraged to apply under the job vacancy “QSSU-TOTAL-HRA-HR ASSISTANT” via this application link.

Application Deadline: 05:00 pm, Wednesday, 4th September 2024.
Only shortlisted applicants will be contacted.

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