Data Entry Clerk   

Shared Action Africa is hiring a Data Entry clerk to work with partners including peer agencies, health facilities, community based organizations, and Village Health Teams to transfer data from hard copies to a digital database. Specifically, the position will do the following

Key Duties and Responsibilities:

Result 1: Transferring Data from hard copies to a digital database.

• Entering VHT Family Planning data tools into the provided data spreadsheet/tool without altering the spreadsheet/database.
• With support from the M&E, track the monthly complete and incomplete referrals per VHT and correctly enter them in the spreadsheet/database.
• Routinely participate in data collection of monthly Family Planning VHT data
• Scan individual VHT Family planning data following entry into the spreadsheet/database
• Support in the Filing of the data tools following successful scanning and store the files in the organizational archive.
• Identify and document data quality issues that are generated in the field and give feedback to the respective officers.
• Suggest improvements in the spreadsheet/database that can inform better reporting in line with the donor requirements and the organization.
• Observe strict timelines for every activity as shared by the project team
• Attend to each data tool independently without missing any detail
• Ensure maximum confidentiality of the information in the data tools
• Ensure proper handling of the data (papers) and soft copies of the data. Ensure that the integrity of the data is kept all thorough the process of data entry and scanning.
• Work closely with health facilities to ensure data entered in DHIS2 is accurate and reliable
• Attend district quarterly meetings on data cleaning and validation

Result 2: Create Spreadsheet to Track Important Client Information and Appointments

• Oversee the collection of client information by VHTs related to client cellphone use and ownership and organize the data into a spreadsheet

Result 3: Create Spreadsheet to Track weekly VHT performance

• Oversee the collection of VHT data on a weekly basis and organize the data into a spreadsheet and send it to the MEL officer for analysis

Result 4: Mentorship of VHTs

• Mentor VHTs on use of the reporting tools used by the Family planning project
• Ensure that VHTs are mentored on how to enter their data in the Family Planning registers and ensure that this done by the end of every month such that the VHT data can be captured in the HMIS105 report produced monthly by each health facility

Qualifications, Skills and Experience:

• University degree.
• 2 years of data entry experience or related office experience.
• Working knowledge of Microsoft Office, particularly MS Excel and Access
• Strong computer and analytic skills.
• Ability to enter data into a computer quickly and accurately.

How to Apply:

Submit your CV, cover letter, and references to  info@sharedact.org  by April 30, 2025. Include “Data Entry Officer” in the subject line and your salary expectation in the body of your cover letter.

Deadline: 30th April 2025