Business Controller – Fleet

Mission Description

Key Duties and Responsibilities

1. Financial Planning and Budgeting

• Develop and coordinate annual fleet budgets and operational forecasts.
• Prepare monthly, quarterly, and annual financial projections for fleet operations.
• Monitor fleet expenditure against approved budgets and investigate significant variances.
• Support long-term fleet investment, replacement, and expansion planning.
• Participate in transport pricing and costing exercises to ensure profitability.
• Provide financial input into operational planning and business strategy.

2. Fleet Cost Management and Control

• Monitor and control all fleet-related operational costs including fuel, maintenance, tires, insurance, licensing, permits, tolls, and driver allowances, Driver incentives.
• Conduct regular cost analysis to identify trends, risks, and opportunities.
• Review fleet expenditure and recommend measures to improve cost efficiency.
• Analyze route profitability and vehicle operating costs.
• Develop and implement cost-control initiatives across fleet operations.
• Investigate unusual or excessive costs and recommend corrective actions.
• Truck base/trip base cost analysis.

3. Fleet Asset Management

• Maintain an accurate and up-to-date fleet asset register.
• Manage accounting records relating to vehicle acquisition, depreciation, disposal, and replacement.
• Monitor vehicle life-cycle costs and utilization levels.
• Support management in evaluating fleet replacement and investment decisions.
• Coordinate periodic physical verification of fleet assets.
• Ensure compliance with company asset management policies.

4. Financial Reporting and Analysis

• Prepare timely and accurate fleet financial reports for management review.
• Produce monthly management accounts relating to transport and fleet operations.
• Analyze operational and financial performance and provide recommendations for improvement.
• Develop financial dashboards and reports covering fleet revenue, expenses, utilization, and profitability.
• Present financial results and insights to senior management.
• Support decision-making through data-driven financial analysis.

5. Revenue Assurance and Profitability Monitoring

• Monitor fleet revenues and ensure accurate recording and reporting.
• Verify transport billing and invoicing processes.
• Ensure completeness and accuracy of revenue recognition.
• Review customer and contract profitability.

6. Team Leadership and Stakeholder Management

• Supervise and mentor staff within the fleet finance function.
• Provide coaching and professional development opportunities to team members.
• Foster strong collaboration between Finance, Fleet Operations, Procurement, Workshop, and other departments.
• Promote a culture of accountability.

Profile

Qualifications and Experience

Education

• Bachelor’s Degree in Accounting, Finance, Commerce, Business Administration, or a related field. Additional qualification in logistics will be an added advantage

Professional Qualifications

• Fully qualified accountant with ACCA, CPA (Uganda), CIMA, ACA, or equivalent professional certification.

Experience

• Minimum of 7 years’ experience in accounting, finance, or financial management.
• At least 3 years in a senior finance role within logistics, transport, fleet management, distribution, or a related industry.
• Demonstrated experience in budgeting, financial reporting, cost management, and business analysis.
• Experience working with fleet management systems and ERP platforms will be an added advantage.

Skills and Competencies

• Technical Competencies
• Financial management and reporting
• Budgeting and forecasting
• Cost accounting and cost control
• Asset management
• Revenue assurance
• Risk management
• Tax and statutory compliance
• Financial modelling and analysis
• ERP systems and business intelligence tools
• Advanced Microsoft Excel proficiency
• Leadership Competencies
• Understanding of logistics/ transportation

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