Project Assistant – CREATE Programme

The International Trade Centre (ITC) is hiring a Project Assistant – CREATE Programme to provide administrative services for the implementation of the project under the supervision of the Programme Operations Lead, under the overall supervision of the Project Manager.

Key Duties and Responsibilities:

• Provide logistical support for meetings, events, and training activities, including venue arrangements, setup, security clearances, participant registration, and coordination with hotels and service providers to ensure timely delivery of required services.
• Support procurement processes by preparing Terms of Reference (ToRs), identifying potential vendors, obtaining and reviewing quotations and invoices, and coordinating with vendors for the delivery of goods and services.
• Provide administrative support, including document filing, preparation of registration lists, meeting minutes, correspondence, document dispatch, among others.
• Coordinate with partners on meetings and project activities through scheduling, reminders, follow-ups, and attendance tracking.
• Support ITC staff and consultants in delivering project trainings by ensuring availability of training materials, facilitating field visits where required, and managing the distribution and collection of training evaluation forms.
• Support knowledge management through the collection, organization, and filing of project documentation in line with established project procedures.
• Contribute to the preparation of activity-related documentation, including meeting notes, attendance records, and event reports.
• Provide general project office support, including responding to stakeholder and beneficiary inquiries, assisting project staff, and maintaining an organized filing system.
• Support Memorandum of Understanding (MoU) retirement processes and related documentation.
• Assist in preparing participant Daily Subsistence Allowance (DSA) rosters.
• Perform other administrative duties and ad hoc assignments as required by the project team Copyright clause: The consultant has to ensure to have obtained the necessary permissions with regard to intellectual property rights required to perform their services under this consultancy contract and for the subsequent dissemination by ITC in any form.
• Documentary proof is to be submitted to ITC. Should any license fee be due for the use of copyrighted materials of third parties, the consultant shall request the prior written permission from ITC.
• ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons – of all genders – equally, including those with disabilities, without discrimination or prejudice of any kind.

Qualifications, Skills and Experience:

• High school diploma
• A bachelor’s degree in business administration, commerce, Arts, economics or related field is an asset.
• A minimum of 3 years’ Experience in administrative, events logistical and coordination roles.
• Experience working with international development agencies, NGOs, or UN projects in Uganda or the region is an advantage.
• Proven experience in organizing meetings, trainings, workshops, or stakeholder events.
• Demonstrated experience in documenting meeting proceedings, including accurately capturing key discussions, decisions, and action points, and producing clear, well-structured minutes for timely circulation to relevant stakeholders.
• Familiarity with procurement processes, such as obtaining quotations, reviewing invoices, and preparing documentation, is desirable. Skills
• Ability to coordinate with various partners and increase outreach to stakeholders
• High motivation and commitment to the project and its deliverables
• Computer literate in MS office applications (mostly Word and Excel)
• Excellent oral and written English communication skills

Languages

• Advanced knowledge of English is required. Another Ugandan language is an asset.

How to Apply:

All suitably qualified and Interested applicants should apply online at the link below.

Click Here

NB: Only shortlisted candidates will be contacted.

more jobs in uganda