Administrative Associate

FHI 360 is hiring an Administrative Associate responsible for efficient management administrative support to program activities, including procurement request and logistics management.

Key Duties and Responsibilities:

• Support program staff in planning, coordinating and preparing activities and procurement requests.
• Submit approved program procurement requests in DPA Software
• Coordinate receipt of activity vendor invoices (hotels) in liaison with procurement and receipt them in DPA software.
• Support program activities with mobile money payments, attendance list,

Qualifications, Skills and Experience:

• Associates Degree or International Equivalent in Business Administration or Related Field. Bachelor’s Degree preferred.

Experience:

• Typically requires a minimum of 3+ years of office administration and management experience.
• Experience in monitoring the use of expenditures to meet organizational objectives and compliance.
• Experience working on USG-funded projects preferred.
• Ability to maintain a variety of records, such as inventories of supplies and materials; prepare correspondence, forms, and reports.
• Ability to provide excellent administrative and customer service duties, including ordering office supplies, maintaining office equipment.
• Excellent interpersonal and communication skills including courteousness, tactful, and clear oral and written communications.
• Proven ability to work independently and be self-motivated; also work cooperatively and effectively with other Divisions, Departments/Country Offices, and all stakeholders.
• Strong organizational and time management skills; ability to prioritize tasks and adjust as needed.
• Ability to simultaneously support a team of professionals.
• Computer literacy in MS Office applications including Word, Excel, Power Point, Outlook, SharePoint/Teams

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e.,Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Ability to travel domestically less than 10%
• The expected hiring salary range for this role is UGX 36,000,000 – 50,000,000 for annual basic salary.
• When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget.

How to Apply:

All suitably qualified and Interested applicants should apply online at the link below.

Click Here

NB: Only shortlisted candidates will be contacted.