Programme Support Assistant

World Vision Uganda is hiring a Programme Support Assistant with the following key duties and responsibilities;

Key Duties and Responsibilities:

• General Office and administrative management.
• Maintain office key logs and ensures office premises are safe; secures office keys and allocates them to staff keeping copies of each set of keys.
• Develop and maintain a filing system and carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Order office supplies and ensure there is adequate refreshments and cleaning supplies and office materials.
• Track and ensure timely payment of utility bills
• Ensure offices premises and surroundings are cleaned on a daily basis
• Organize and schedule meetings and appointments.
• Produce and distribute correspondence memos, letters and other forms and ensure soft copy documents are backed weekly.
• Book travel arrangements and hotels for World Vision employees visiting the area location.
• Provide general support to visitors.
• Provide logistical support and back up in the planning of meetings and workshops.
• Provide information by answering questions and requests.
• Store Management System.
• Ensure items are Verified/ Approved before receiving in the stores and issuing out.
• Maintain a clean and arrange items neatly in the store.
• Monitoring the security of the store by not having un authorized personnel’s accessing it.
• Ensure to update the bin/ stock cards daily.
• Ensure to use First in first out / Last in first out method to avoid items expiring in the store.
• Conduct Weekly/monthly Stores inspection.
• Petty Cash Management
• Ensure timely replenishment of petty cash according to the organisation guidelines and policy.
• Ensure monthly submission of petty cash count Certificates.
• Conduct daily Cash count, while ensuring verification forms are signed and properly filled for accountability purposes.
• Ensure 100% petty cash vouchers are signed and approved before pay out.
• Asset Management
• Maintain asset registers (a data base of office assets).
• Ensure routine service of office machinery and assets.
• People management
• Provide supervision to the Office Assistant.

Qualifications, Skills and Experience:

• Bachelors degree in Business administration, office management, international relations, social sciences or related disciplines.
• At least 2 years of experience working in similar role, preferably in fragile contexts of hard to reach areas and refugee settings.
• Knowledge of basic computer skills especially in Micro soft, Word, Excel, power point and Internet packages.
• Have customer care experience.
• Effective in written and verbal communication in English.
• Experience working in refugee response operations and any similar context.
• Demonstration of well-developed interpersonal skills, excellent communication skills, both verbal and written.
• Ability to communicate and work with beneficiary communities, government and stakeholders at the district level.
• Knowledge of gender and equality mainstreaming in emergency programs.
• Knowledge of the local language is a MUST. Applicants residing within or near the project implementation location are strongly encouraged to apply.
• Advert start date: 19th March, 2026.
• Advert end date: 27th March, 2026.
• Applicant Types Accepted:
• Local Applicants Only

How to Apply:

All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae by applying online through visiting World Vision International’s e-recruitment jobs portal at the web link below.

Click Here

Deadline: 28th March 2026