Finance & Administration Officer

We are hiring a Finance & Administration Officer

Duty Station:  Bwana Tembo Camp Lodge, Pakwach, Uganda

Reports to: Company Directors

The   Finance & Administration Officer will assume responsibility for:

• Areas of financial administration
• Administrative support for HR processes
• Systems related to policies and procedures
• Administrative support for Directors

Key Duties and Responsibilities:

Finance

• Operate the cash register by receipting, recording, custody and balancing of cash maintained.
• In presence of supervisor, carry out periodic cash counts
• Assist in preparation, processing and follow up of client invoices
• Assist in comprehensive budget preparations including directing of the financial forecasting, planning, and budget processes;
• Assist in preparation of monthly payrolls, payroll accounts analysis and reconciliation;
• Evaluate financial systems and accounting procedures and make recommendations for changes, to procedures, operating systems and other financial control functions to the Director.
• Keep and maintain accounting records in soft as well as in hard form
• Prepare periodic financial reports, estimates, summaries, and other financial analyses and other reports as required by management.
• Liaise with Directors and auditors in the preparation/audit of end of year accounts and company annual returns.
• Carry out any other duties as required by the directors

Administration

• Assist in procurement and purchase of stock supplies, consumables, office supplies and other items
• Receive and inspect all incoming materials into the stores and reconcile with purchase orders, documents and tracks damages and discrepancies on orders received.
• Issue materials/goods from the store only against a properly authorized requisition and adjust stock control card accordingly.
• Maintains various store files and records for the purpose of documenting activities, and providing materials and reliable resource information.
• Ensure the security of materials and goods under his/her control by controlling keys with access to the store area.
• To make self‐imposed checks (stock counts) between store records and actual stock and investigate any discrepancies where necessary with report to the Supervisors.
• Maintain a pleasant helpful relationship with clients and co-workers answering queries and comments raised
• Maintain a company calendar and schedule appointments including scheduling of in-house and external events
• Monitor administrative aspects of other employees and evaluate discipline and punctuality of the staff.
• Assist in the maintenance of a comfortable and courteous ambience for the clients.
• Undertake any other duties as required by the supervisors

Qualifications, Skills and Experience: 

 Education  & certifications:

• A Bachelor’s Degree in Business Administration, Commerce, Accounting, Finance, Economics, Procurement, Business Studies, Banking, Marketing or a related field from a recognized university.
• A partial professional qualification in CPA or ACCA is an added advantage.

Essential Knowledge & Experience:

• At least 3 years’ relevant experience in a similar/related position.
• Ability to communicate effectively with both staff and clients in a professional manner.
• Highly trustworthy individual.
• Be ready and able to work within a diverse team.
• Ability to read, count, and write to accurately complete all documentation.
• Excellent customer awareness and good emotional intelligence skills.
• Ability to handle multiple tasks simultaneously.
• Computer literate and able to use Microsoft Office Packages and/or computerized accounting software.
• Working knowledge of the URA EFRIS system.

How to Apply:

All suitably qualified and interested individuals are encouraged to submit their Cover Letters and Resume online at the link below

Click Here to apply

Deadline: 17th January 2025